Special Events Coordinator

Description :

duties and responsibilities

The Anthem Community Council’s part-time Special Events Coordinator provides support to the Special Events Manager and Communications Department. This is a highly visible and responsible position that requires outstanding communication, follow-through and organizational skills.  The Special Events Coordinator must be flexible and dependable, and able to work independently or in a team setting. 

The person in this position will be responsible for assisting with all aspects of planning, coordinating and implementing large-scale, community special events.  The position must provide the highest levels of customer service and support to residents and guests.  Duties will vary depending on the needs of the department.         

essential duties

  • Recruits and manages vendors, entertainers, sub-contractors, and event sponsors for ACC events.
  • Responsible for ongoing communication with vendors via phone and email: answering questions, promoting the event, working out logistics, screening artwork, and processing registration materials. 
  • Resolves conflict, troubleshoots, interacts with vendors, staff and contractors, providing the highest levels of communication and customer service to all.
  • Assists with day-to-day event planning and preparations for event activities, setup, tear down, and event management, including coordinating physical labor needed by Parks & Facilities staff members.
  • Assists in researching, planning and coordinating effective community-wide special events.
  • Assists in ensuring the quality of the special events.
  • Recruits and manages volunteers working at special events.
  • Coordinates supplies needed for events and makes acquisitions as needed.
  • Communicates event details, internally and externally; works as a team with other departments to solicit full support for event needs.  
  • Works to promote events through proactive marketing and presentation to the public. Collaborates with other departments to ensure positive public relations.
  • Develops sponsorship opportunities for financial support for the programs and events.
  • Supports in managing various contract services within organizational guidelines.
  • Responsible for actively researching, identifying and recruiting potential arts and crafts vendors or business vendors, and screening potential candidates.
  • Manages multiple tasks while maintaining a positive attitude.
  • Demonstrates a high level of initiative, good judgment, and self-motivation.
  • Articulates extensive knowledge of Anthem Community Council special events.
  • Maintains a safe environment for residents, their guests, staff and the general public.
  • Regular, dependable attendance and punctuality are essential functions of this position.
  • Other duties as assigned by the Special Events Manager and Communications Director. 

qualifications/experience

  • Education: A minimum of a high school diploma or equivalent.
  • Experience: Previous experience in a related position preferred.
  • Must have an aptitude for detail, highly effective interpersonal and problem-solving skills. Excellent communication skills are also required in for this position and must be proficient with Microsoft Office (Word, Excel, Outlook) and possess strong keyboarding and telephone skills
  • CPR & First Aid certifications are helpful, but not required.
  • Schedule: This is a part-time/variable hour position. Hours may range from 15 to 20 hours per week initially and then increase as each event gets closer and maybe 40 hours per week for a couple of weeks around each event. The hours can include evenings and weekends for the weeks close to or during an event. The selected applicant must be able to work a flexible range of hours and days.
  • Applicants must be at least 18 years of age.
  • Work location: Primarily the Anthem Civic Building; outdoors and on-site at special events.

pay and benefits

Competitive pay and benefits, including a 401k with employer match, selective use privileges for Anthem's outstanding recreational amenities, and a positive and empowering organizational culture.

Contact :

 Posting date: 2/10/2020     Posting expires:  Upon Selection
The ACC is an Equal Opportunity Employer.

Deadline for Applying : Open until filled