Executive Assistant to the CEO

Description :

duties and responsibilities

The Executive Assistant will report to the CEO and be responsible for providing professional-level administrative support to the CEO, executive management and the Board of Directors. This is a highly responsible position that requires outstanding people skills; excellent office administration and organizational skills, including proficiency with Microsoft Office Suite; the ability to manage multiple tasks; a high level of initiative, judgment, trust and confidentiality; strong verbal and written communication skills; and successful work experience in a comparable position.          

essential duties

  • Maintains the CEO’s calendar and organizes material for meetings.
  • Coordinates meetings and events on behalf of the CEO, executive officers and the Board.
  • Researches and responds to resident inquiries on behalf of the CEO, executive officers and the Board.
  • Manages the CEO’s files and coordinates broader records management, as directed by the CEO.
  • Prepares Board meeting agendas as directed by the CEO, distributes Board reports/packets, and coordinates logistics for Board meetings.
  • Attends Board meetings, records minutes at Board of Directors meetings and composes summary minutes for approval by the CEO and Board.
  • Composes emails, letters, and documents that are concise, accurate and grammatically correct.
  • Performs advanced administrative functions, which include creating PowerPoint presentations and spreadsheets, and taking proactive measures to assist executive staff with projects.
  • Updates the Board Policy Manual and other policies, as directed by the CEO.
  • Provides special administrative support to the Board President and Board members, as authorized by the CEO.
  • Coordinates designated activities such as employee committees, awards programs and the Volunteer Program.
  • Follows direction, handles matters expeditiously and proactively, and completes assignments on time.
  • Exercises good judgment, discretion and confidentiality in representing the CEO, executive management, the Board and the ACC. 
  • Regular, dependable attendance and punctuality are an essential function of this position.
  • Consistently role models the “Anthem Way” Values.
  • Other duties and special projects as assigned by CEO.

qualifications/experience

  • Education: Minimum high school diploma/GED; AA or college-level education preferred.
  • Experience: At least five years of progressively responsible administrative assistant work, including at least three years directly supporting executive management and/or a Board of directors.
  • Skillsets needed: Outstanding people skills; proficiency with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint); high level of initiative, judgment, trust and confidentiality; advanced writing and editing skills.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks with high attention to detail.
  • Knowledge of A/V equipment is desirable.
  • Must have valid driver’s license and insurance and be able to run errands for meetings, as needed.
  • Work Hours: Schedule will be determined by the needs of the CEO and Board. Workweek is typically Monday through Friday, working a minimum of 40 hours per week; however, schedule will include monthly evening board meetings, occasional special Board meetings and a limited number of community special events per year that fall on a weekend.
  • Work location - Anthem Civic Building – 3701 W. Anthem Way, Ste. #201, Anthem, AZ, 85086 and may include infrequent travel to other ACC buildings.

pay and benefits

Competitive pay and benefits, including a 401k with employer match, selective use privileges for Anthem's outstanding recreational amenities, and a positive and empowering organizational culture.

Contact :

The ACC is an EOE Employer

 

Posting date: 2/10/2020     Posting expires:  Upon Selection

Deadline for Applying : Open until filled